The Caribbean Community (CARIOCM), with financial assistance from The Kingdom of Spain/CARICOM Joint Fund, intends to award a service contract for a Consultancy to Design and Develop a Donor Information Management System (DIS.
Description of the assignment
This Contract intends to procure the services of a Consultant to design, commission, test and populate a Donor Information Management System for the use of the CARICOM Secretariat and the CARICOM Regional Institutions. The Information System will serve as the main electronic repository of all relevant donor and project related information. The Information System would host information on all of the development partners of the Secretariat and Regional Institutions as well as information on all projects implemented by the Secretariat and the Regional Institutions since calendar year 2007.
The Consultant in the first instance will be required to provide advice and guidance to facilitate the determination of the technologies to be used in the development of the Information System.
The Consultant will be required to design, develop, populate, test and commission the Information System. The Information System should, inter alia -
- Have remote (Web-based) modern user interfaces that allow varying levels of access to stakeholders within the Secretariat and Institutions of the Caribbean Community;
- Allow for the creation of fields that would capture specific information (Annex 1);
- Have search capability that allows for the tracking of projects and donors by thematic focus, by date of agreements, project implementation dates, project value, among others;
- Generate reports critical for resource mobilisation, donor coordination and donor engagement;
- Allow for the upload of donor and project related documents;
- Recognise various levels of access to specific information.
In addition, the Consultant will be responsible for the collection of the information required for the population of the Information System. The information needed is housed at the Secretariat in Georgetown, Guyana and at the Regional Institutions across the Community.
The Consultant will be responsible for the input of the donor and project information collected from the Secretariat and Regional Institutions into the Information System. For this, the Consultant will be required to provide the services of a Non Key Expert (Data Entry Clerk) to undertake this task, the supervision of whom will be the responsibility of the Consultant.
Another important component of the project will be the development of a Sustainability and Maintenance Plan outlining the resources required for the continuous maintenance of the Information System. The Consultant will develop this Plan and will be required to train personnel from the CARICOM Secretariat and Regional Institutions in the use and maintenance of the Information System. A manual for this purpose will be prepared by the Consultant.
The Consultant will be required to provide the Secretariat with the relevant information to make future modifications to the Information System.
Expressions of Interest must be received no later than 15:00 hours on Friday, 28 February, 2020, and can be submitted by E-mail to_ procurement@caricom.org
Following the assessment of the submissions, a shortlist of not less than three, and not more than eight applicants will be provided with the terms of reference and invited to submit technical and financial proposals to undertake the assignment. The CARICOM Secretariat reserves the right to reject late applications or to cancel the present invitation partially or in its entirety. It will not be bound to assign any reason for not short-listing any applicant and will not defray any costs incurred by any applicant in the preparation and submission of Expressions of Interest.
Programme Manager, Procurement
CARICOM Secretariat
Turkeyen, Greater Georgetown
Guyanaprocurement@caricom.org